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Office Relocation Tips

Office Relocation

Moving a corporate office is a big task. Whether you’re scaling up or downsizing for efficiency, moving in or out of the city, there are a lot of components to take care of. So, if you find yourself in the position of coordinating the office relocation, we’ve got a few key moving tips for businesses to make this process easier.

Plan well in advance

If possible, start planning your move 4-6 months before you make the transition in order to attend to all of the details without becoming overburdened. Once you know you’re moving into a new office, scope out the space and decide on the layout, including where everything and everyone will go. That will allow you to plan out what your needs are for new office equipment and give employees an opportunity to do their own planning ahead for their new space. Create a map or floor plan and make it available to both employees and movers so that everyone knows the plan moving ahead.
Hire your moving company early
Since moving a corporate office involves a lot of equipment and details, be sure to get a full estimate and hire a full-service moving company 1-3 months ahead of time. Make sure they have experience with commercial relocation and have them give you an on-site quote for the move — or even better, get recommendations from others in your network who have moved offices before. The movers should be held to the same professional standard as anyone else you do business with.

Get the IT team on board

Give your IT team three months advance notice to start planning the transfer of all things technical: equipment, internet plans, phone connections, etc. They will need to evaluate the new space for any upgrades that need to be made, either to the infrastructure or to equipment being brought to the new office. When relocating a corporate office, you want your landing to be as smooth as possible on the tech side, so do the legwork well in advance.

Lighten your load

Don’t bring things you don’t need. Shred all unnecessary papers, get rid of office furniture that has been collecting dust and sell or donate equipment that you won’t be needing anymore. Anything you choose to donate can be used as a tax write-off, so check with your accountants to make sure you document everything you need to.

Help employees be well-organized

When employees are packing their belongings and individual supplies, have them put their names on the outside of the box in multiple places so the movers can put them in the appropriate location according to the layout chart you made. To be extra sure, you can also put name cards in the correct locations at your new office to help your movers to be efficient and organized.

Learn more about the Today Movers’ corporate moving services to ensure your office relocation is stress-free. Give us a call today!